Letter to the Editor: Gmail clarification

To the Editor:

Many thanks to the Record for thorough and helpful coverage of the Williams community’s upcoming transition to Google Apps for Education (GAE). Regarding the editorial, we’d like to offer a couple of clarifications.

While the transition will begin with the Class of 2018, incoming students will receive their Williams GAE email accounts in May, not in the fall. Once they’re on board, the rest of us will transition from June through mid-August. Our OIT colleagues have consulted with College Council to determine the optimal time to migrate all other students. We expect that to be in July.

The editorial also touched on privacy concerns, so it’s important to understand that the GAE platform has entirely different terms of service from the Google we’re all used to through web surfing and personal Gmail accounts. Williams’ contract with GAE for email and calendar functions includes strict privacy and security clauses. If other apps are added down the line, we’ll make sure to give students, faculty and staff specific guidance on the privacy issues related to each.

We’re glad the Record approves the move

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to GAE – it was a decision that was reached with the help of many Williams community members and was one that many of our college peers are happy to have made as well.

For more information about the transition, please visit: oit.williams.edu/going-google

Thank you,

Maggie Koperniak
OIT Project Manager: Google Project
Williams College, Office for Information

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